More than just “Find and Replace”

I discovered, the other day, that Word has a nifty feature that might prove invaluable.

Find and replace.

Yes, I knew about the normal operation of “find and replace”, but I didn’t know you could use this feature to turn all words in italic to underlined instead. This would literally save hours and hours of work if a publisher’s submission guidelines insisted on this.

Another thing it can do is search and replace spaces. If you are like me and were taught to type with two spaces between sentences, but submission guidelines say it has to be one space, then this feature will become your new best friend. Guaranteed!

This is how you do it (curtesy of David Meadows, a member of my message board):

Select Replace from the Edit Menu (or Ctrl-H)

Click the “More” Button.

Click “Format” and select “Font” from the drop-down.

Select “Italic” and click OK. If you’ve done it right, it will say “Format: Font: Italic” under the “Find what” box (the box itself should be blank, as you don;t want it to find any specific text.)

Click in the “Replace with” box.

Click “Format” and select “Font” from the drop-down.

Select “Underline” and click OK.

Click “Find Next” or “Replace” or, if you’re confident, “Replace All”.

First Rights

This is a promise the manuscript has not previously been published anywhere, through any media. Often this might read First Australian Rights, or First UK Rights and so on, which means that the work has not been published within the specified country or area before. Once you have sold a manuscript’s first rights in one location it is possible to go on and sell them to other areas, but not in the same area again.

Did you know? Advance

An advance is money paid to the author upon acceptance and contract of the manuscript. Generally half is paid at contract stage, and the other half is paid upon submission of the final manuscript. This money is given to the author against future royalties, so no more money will be paid until profits surpass the amount advanced.

Did you know?

This is a new category. I’ll be placing quick writing tips under this heading from now on. These tips will consist of a sentence or two only, which describes, or gives the meaning of, a word or phrase. Some will be common sense, but all are something you’ll need to know as you write your manuscript or when you get accepted for publication.