If a client emails you a document in PDF, you can proofread it, write up the corrections in an email or Word document and attach it to an email and send the email back to the client.
To write up corrections, you use a simple reporting apprach based on abbreviated terms. These are common reporting terms used across the industry:
| Term | What it Means |
|---|---|
| P#. (ie P1) | page (ie page 1) |
| Col | column |
| row | row |
| Para or P | paragraph |
| line or L | line |
| sb | should be |
| no corrections | There are no corrections to be made to the page |
If reporting to a client who does not understand the reporting process or abbreviations then you would set out your report in full. For example:
Page 1
Para 1 line 1: “th launch” sb “the launch”
Para 1 line 5: insert comma after “Saturday”
Para 2 line 3: remove apostrophe from “it’s” sb “its”
However, if the client is familiar with the process, use abbreviated terms. Example:
P1.
P1 L1: “th” sb “the”
P1 L5: insert comma after “Saturday”
P2 L3: remove apostrophe from “it’s” sb “its”
Steps to Handling a Reporting Job
1. Print out the PDF, website page or document.
2. Mark it up in the normal manner.
3. Type the corrections into an email or Word document, using 1.5 spacing for easier reading and an extra space between page indications.
4. Email back to client.